Administrative and Financial Assistant
Location: Salem, Oregon
Full-time, Office-Based | Travel Required
BCI Management, LLC (BCIM) is seeking an Administrative and Financial Assistant to join our team in Salem, Oregon. BCIM provides association management services to agricultural commissions, trade associations, and related industry groups. This is a full-time, office-based position that will report directly to the Director of Association Management.
Position Overview
The Administrative and Financial Assistant plays a vital role in supporting both internal operations and external client services. This position will assist with general office administration, financial processes using QuickBooks Online, agricultural assessment reporting, and industry relations support. Occasional domestic travel for meetings and conferences may be required.
Key Responsibilities Include:
Administrative Support
Provide general office assistance including HR administrative tasks.
Support meeting planning, preparation, and follow-up, including taking and distributing minutes.
Financial Support
Prepare and maintain monthly financial statements for multiple clients using QuickBooks Online.
Handle accounts payable and receivable tasks, and reconcile bank statements.
Assist with preparation of financial reports for commission clients.
Assessment Administration
Assist with the collection and reporting of assessments for annual state agricultural commissions.
Conduct reconciliation, monitor delinquencies or errors, and manage follow-up communication with industry stakeholders.
Industry Relations
Provide support to BCIM’s Director of Association Management for board and industry meetings.
Coordinate logistics, prepare materials, and track action items.
Travel
Potential for limited domestic travel to support client meetings and industry events.
Qualifications
2-4 years of administrative and/or financial experience preferred.
Strong proficiency with QuickBooks Online and Microsoft Office (Excel, Word, Outlook).
Prior experience with agricultural commissions, associations, or similar organizations is a plus.
Familiarity with financial reporting, budget tracking, and bank reconciliations.
Highly organized, detail-oriented, and capable of managing multiple responsibilities effectively.
Strong communication and interpersonal skills.
Comfortable working independently and collaboratively in a team environment.
Background or interest in agriculture a plus
Perks and Benefits
Medical/Dental/Vision insurance
401(k) program including discretionary employer matching
Opportunities for professional development and growth
Compensation
The salary range for this position is $55,000 – $65,000 annually, depending on experience and qualifications.
Applicants
To be considered, candidates must provide a cover letter and resume to Emma Skousen at sea-admin@bryantchristie.com
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